Support for Congresses in Gothenburg

Genrebild kongress

Page Under Development. Work on this page is currently in progress. We kindly ask for your patience. The application form in English will be published shortly.

Organizers of a congress or conference (hereinafter referred to as “congress”) held in Gothenburg may apply for support from the Region Västra Götaland (RVG) and the City of Gothenburg for a cultural feature, swedish fika, breakfast, or a modest reception.

For RVG and the City, the purpose of providing support to congresses is to enhance the local and regional appeal to world-leading researchers and practitioners within the operational areas of the city and the region.

Applicants must serve as the chairperson of the congress’s local committee or hold an equivalent position. Applications submitted by meeting organizers or event agencies will not be approved.

Submitted applications are assessed based on a set of criteria (see below) and are either granted or rejected by the presidiums of RVG and the City of Gothenburg, respectively. The presidiums of RVG and the City act as hosts during the reception, and the organizations jointly plan and execute the event.

This support is a collaborative initiative between Region Västra Götaland and the City of Gothenburg.

Application Process

As the support is a joint effort between RVG and the City of Gothenburg, the application must be submitted to both organizations. Contact details are provided below.

  • Application Form
  • Information regarding the application

Applications are registered as official documents upon receipt.

Notification of Decision

Applicants will be notified whether their application has been approved or rejected no earlier than 18 months and no later than 2 months prior to the congress start date, following an assessment of whether the congress meets the criteria set by RVG and the City.

We welcome your application

Eligibility Criteria for Grant Approval

To be eligible for support, the conference or congress must meet the following criteria:

  • The congress must take place in Gothenburg.
  • The congress should preferably have a Nordic or international profile; however, national congresses are also welcome to apply.
  • The congress must have a minimum of 150 registered delegates participating physically on-site in Gothenburg for at least two consecutive days. The same minimum requirement applies to hybrid meetings with physical attendance.
  • The application must be submitted in writing to both organizations separately as soon as the congress dates are confirmed. Applications must be received no later than 12 months prior to the event.
  • Please note that the application must be submitted personally by the chairperson of the congress’s local committee, not by a meeting organizer or event agency.
  • The application must include a justification for why the City of Gothenburg and Region Västra Götaland should support the congress.
  • The type and purpose of the congress must be clearly stated, along with its relevance to the operational areas of the city and the region.
  • A preliminary program must be attached.
  • Indicate whether the congress has confirmed or is in dialogue regarding additional collaboration and/or financial support from other entities within the City of Gothenburg and Region Västra Götaland.
  • As sustainability in all its dimensions is a priority for both the region and the city, preference will be given to congresses with a clearly defined sustainability strategy. A description of the sustainability efforts must be included in the application.